Virtual Executive Assistant Position

Aventus is seeking a Rockstar Virtual Executive Assistant to work exclusively with our Chief Visionary. This dynamic role requires someone proactive, confident and thrives in a fast-paced environment.

You will manage a wide range of responsibilities, from calendar management to setting up new systems and coordinating with internal teams, clients, and vendors. If you excel at multitasking, adapting to rapidly changing scenarios, and meeting demands without hesitation, we want to hear from you.

We are Aventus - a boutique customer experience BPO in Charleston, South Carolina, with over 10 years of providing omnichannel support for over 100+ amazing clients and partners in the e-commerce industry.

Check out our website: www.aventus.com

What You’ll Be Doing:

• Serve with a Purpose: Support the Chief Visionary with a servant’s heart, ensuring every task—big or small—contributes to his personal and professional success.
• Master the Calendar: Manage the Chief Visionary’s schedule with precision, ensuring that all meetings, deadlines, and appointments are seamlessly coordinated. Proactively plan and ensure he is always on time and prepared.
• Anticipate Needs: Stay one step ahead by identifying what the Chief Visionary needs before being asked. Take initiative to ensure his day runs smoothly without unnecessary interruptions.
• Protect Personal and Professional Time: Act as a gatekeeper to safeguard the Chief Visionary’s time, ensuring his schedule is balanced and focused on high-priority initiatives.
• Push Back When Necessary: Confidently manage his commitments by providing honest feedback and ensuring he doesn’t overcommit. Act as his “calendar czar” to protect his bandwidth.
• Create and Master Systems: Develop, document, and maintain efficient processes tailored to the Chief Visionary’s preferences. Keep workflows organized and ensure continuity during emergencies.
• Communicate Proactively: Be the Chief Visionary’s voice and facilitator for communication. Ensure clarity in all tasks and verify that actions and responses are carried out without delay.
• Provide Personalized Expertise: Learn the Chief Visionary’s habits, preferences, and priorities. Be his second brain by managing the details that matter most to him and ensuring his standards are met.
• Maintain Confidentiality: Handle sensitive information with the utmost discretion and integrity. Ensure all personal and professional details are protected at all times.
• Commit to Growth: Stay updated on new tools and systems to continuously improve processes and provide innovative solutions that enhance the Chief Visionary’s productivity.

What your tasks will look like:

• Work closely with our Chief Visionary to support all company initiatives
• Provides administrative support to ensure efficient operation of the office
• Answers phone calls, schedules meetings, and coordinates with vendors and clients remotely
• Manage and organize our Chief Visionary’s agenda. Ensures he is always on time for his meetings
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc
• Plan, coordinate and attend company functions and events
• Makes travel arrangements for team members, such as booking flights, cars, and hotel or restaurant reservations
• Attend occasional business trips
• Exhibits polite and professional communication via phone, and e-mail
• Supports the team by performing tasks related to organization and strong communication
• Keep up with company inventory- shirts, hoodies, hats, etc
• Coordinate welcome packages for our clients
• Contributes to team effort by accomplishing related results as needed
• Other miscellaneous tasks as assigned

Skills and Qualifications:

• Strong problem-solving skills: We work in a fast-paced environment. Candidate should have strong analytical and critical thinking skills
• Effective communication: We work with remote teams from all over the world. This requires excellent communication skills in English (oral and written). This is to avoid any communication gaps between our teams and clients
• Excellent Time Management skills: Ability to manage a variety of responsibilities simultaneously while remaining flexible to handle changing priorities
• Strong computer skills: Proficiency in Google Calendar, Microsoft Office, G Suite (Google spreadsheets, Google docs, Google slides), Monday.com
• Adaptability: Keep up with moving priorities, projects, clients, and technology
• Positive mindset: Making the best out of any situation you find yourself in

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level staff.
• Hubspot experience is required
• Minimum of 3 years of consistent tenure in a previous employment position, showcasing reliability and dedication.
• Advanced English proficiency (C1 level or higher) with exceptional written and verbal communication skills.
• Proven ability to thrive in a fast-paced, dynamic environment with shifting priorities and tight deadlines.
• Remote work experience, with familiarity using virtual telephony systems and email platforms.
• Quiet, professional workspace
• Updated laptop or desktop meeting the following specifications:
• Windows 10 or higher operating system
• USB headset for clear communication
• Reliable Ethernet connection with a minimum of 20 Mbps upload and 40 Mbps download speeds, supported by a LAN cable.
• Availability to work full-time during U.S. Eastern Time (ET) business hours.

What you can expect from Aventus:

• Competitive hourly rate: USD 15 per hour
• Growth opportunities. Build your career with us!
• Join one of the fastest-growing BPO companies: Experienced 300% growth in 2023!
• Enjoy a very unique, cool multicultural workspace: Work with people from around the globe

Special Notes:

• This is an independent contractor remote position
• Please note that the pay rate in CAN dollars may vary depending on the exchange rate. All of our rates are fixed in USD, so kindly refer to the rate specified in this ad.

Disclaimer:
Aventus will never ask for any payment at any stage of the recruitment process. If you are ever asked for money in relation to your application, please contact us immediately at hr@aventus.com.